California’s 2023 Pay Data Reporting Includes Revised Guidance And Data Specifications

February 6, 2024

What's New

The California Civil Rights Department (CRD) has opened California’s mandated Pay Data Reporting cycle for calendar year 2023, and covered employers face additional reporting requirements. They still must report the total number of workers by race, ethnicity, sex, pay band, and federal EEO-1 job category, but within that total, employers now also must identify three additional data points: (1) the number of California workers that do not work remotely; (2) the number of remote workers in California; and (3) the number of remote workers outside California. Another key change is that covered employers can no longer describe employees’ race, ethnicity, or sex as “unknown” when uploading data. The filing deadline is May 8, 2024.

What It Means

These reporting requirements apply to private employers with 100 or more employees nationwide and at least one employee in California, and employers that hired 100 or more employees through a labor contractor nationwide during the prior year and who have at least one worker based in California. The new reporting requirements taking effect during this cycle will be even more burdensome for covered employers.

What You Should Do

CWC will help its members untangle these new reporting requirements during a CWC Web Workshop on February 22, 2024. Members should tune in to this free event.

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